Eight questions to ask your caterer.

When planning a wedding there are a multitude of things to consider, across a range of suppliers.  Most of our clients, especially those planning a wedding, have never used caterers before and so other than the obvious questions such as menu choices, cutlery and china patterns and colour of the tablecloths, many of the more mundane, but still essential, questions go unasked.  Some of these questions may well apply to other suppliers too.

We thought it would be helpful to put together a little checklist of things you ought to know....

1) How many other weddings or events is your caterer involved with on your event date?

Unlike many caterers, we limit the number of events we work on each day so we can be sure only the best and most trusted staff work on your event.  It also means that, in the main, the Thames people you speak to from the start will work with you throughout the process and be there on the day, so you can be sure of a friendly face and know that your event team know all the carefully planned details.  This way you know that your event isn't just another day to us.

2) Who from your caterer's team will be there to manage your event on the day?

Again, because we limit the number of events, you will have ample opportunity to get to know your likely event manager over the planning period, and it will usually be one of the company's directors.  If there is a reason why another event manager will be working on your event, then we will always make sure you have met that person well before the event.  It is this level of personal hands-on service that we believe makes the difference.

putting the final touches to a marquee wedding

3) What is the staff to guest ratio?

We assign staff levels depending on the size of the event and the venue.  We allocate a service team of six waiters per 80-100 guests or 8 -10 tables. If there are more than 100 guests, we repeat the formula, so no team has to deal with more than 100 guests.  If there were 140 guests, for example, there would be 2 teams looking after 70 guests each, 400 guests would be 4 teams, and so on. Each team has at least one chef, depending on the menu type.  Each service team has a team leader and there is an overall Event Manager.  For larger events our Head Chef will oversee the kitchen.

4) Is the food prepared on-site or cooked elsewhere and transported hot or reheated?

temporary kitchen

We want our food to reach you at it's best, and that means freshly cooked for service.  If your venue doesn't have a kitchen, we can provide a temporary facility, including ovens, hot cupboards etc.  Under certain rare circumstances where there is no facility to cook on site, such as Henley Town Hall, and where the venue is within a short distance of our kitchen, we can transport food hot, although we prefer not to do this.

5) Does your caterer use strictly fresh and seasonal ingredients, or do they use frozen and pre-prepared products?

Thames Catering's chefs use the freshest and highest quality ingredients, and where possible we source these from local suppliers.  All meat and eggs are free-range and we will use organic produce if available within the client's budget.  All our dishes are made for you from scratch by our chefs.

6) Does your caterer employ their own staff or use an agency?

We have an excellent team of waiting staff and chefs that we use for our events.  We recruit them ourselves and train them where needed, ensuring high levels of friendly and discreet service.  On larger events, we may supplement these with agency staff, but we have one agency that we work with on a regular basis and who tries to send us a core team of staff for our events, so they all know how we work and what standards we expect.

The team at Henley Boat Races, 2012, Temple Island Meadow

7) What insurance cover and licences does your caterer have?

All caterers must hold food hygiene certification, so make sure you ask to see a copy of the certificate.  We also have public and product liability insurance to the value of £5m and employers liability insurance to the value of £1m.  Lastly, we are personal licence holders for the sale and supply of alcohol, and if your venue doesn't hold a premises licence, we will be happy to obtain a TEN for your event.

8) How will your caterer go above and beyond to provide a unique experience for you and your guests?

With our superb food and professional and efficient event management service, we make sure every event is a day to remember for our clients.  We offer an unparalleled level of flexibility in planning both menus and front of house details with all our clients, giving a genuinely bespoke service.  Our On The Day service means clients can relax and enjoy their event knowing all the other little details are safe in our hands.

A little thank you from one of our clients

80th Birthday Celebrations

"Tim and I had a wonderful week-end of celebration.  The support you gave us was fantastic.  Nothing appeared to be too much trouble and any problem was anticipated and rapidly sorted.  Your staff were all very helpful and capable and our grandchildren loved being trained as servers.  The food prepared by Patrick was perfect for the occasion - delicious,  well presented and just the right amount for Golden Oldies.  We have received so many glowing comments from our guests about our Caterers,  they were obviously impressed. 

Thank you both very much for making our Party week-end so successful.   We will be recommending you locally for events large and small as your service and attention to detail were outstanding.   If any potential clients would like a reference, please refer them to us by e.mail or telephone.

Best wishes

Tim and Helen Woods Ballard."

All the places we have been.....

"I just wanted to drop you a quick note to thank you for all the effort you and Patrick put in to making our day so special and ensuring that everything ran smoothly - we had an absolutely perfect day from start to finish, the food and service was impeccable and we had wonderful comments from our guests on the food, so thankyou so much!"


Polly and Peter got married on 19th May, and held their country garden reception at Polly's parents farm in Oxfordshire. In our original first phone conversation, Peter told us he had a friend who was a Michelin starred chef, so we were immediately under no pressure whatsoever to be brilliant! Luckily, we quickly went on to agree a sophisticated menu that satisfied Peter's foodie qualities while being suitable for production in a marquee.

My favourite part of the day though, and the bit I want to tell you about, was the theme of the wedding. Based around Polly and Peter's travels, the tables were named after various places they had been.  Polly made the name cards and on the back of each was a photo of the two of them in the relevant location and a little explanation as to the significance.


Polly had also made the pretty bunting to go around the marquee and which really set the English Country Garden tone.

The main table plan was made from and old trunk, with the name card suspended on white twill tape.  Guests were invited to 'find your destination' and to 'Live the Life You Love'.

This was a lovely simple theme that would be so easy to make yourself, and really added a personal touch to the day.  People often forget when naming tables, that although the scheme might be meaningful to them, many of the guests will not be aware of the significance, so to tie in the names with the occasions, as Polly did, adds an extra, very romantic dimension.  The trunk then brought the theme together and was a really unusual touch.

Wedding case study - Nicole and John

"I wanted to thank you both for a great day!

I had such a great time at my wedding...much better than ever imagined.I can't believe how lucky we were in the end with the weather...but still I think I would have enjoyed it even with floods.  The organisation was great, the food was delicious, the cocktails, the music,the 'revealed dance floor', and everything ran so smoothly thanks to you. We have had so many compliments on everything you can think of at the wedding!"

Nicole Marsh, Henley on Thames

Nicole and John wanted a wedding day that would reflect both their backgrounds - English and Mexican.  Nicole's mother had been Mexican, and was sadly not around to help with the wedding plans, so it was important to Nicole to find a way to include her mother in her day.

Nicole asked us to help with all aspects of planning the day so we sourced and recommended suppliers for the marquee, bouquets and church flowers, cocktail bar, wedding cake and car, while Nicole sourced the photographer and mariachi band, and the reception flowers were taken care of by a family friend.

The wedding ceremony took place in the Sacred Heart Catholic Church in Henley. The florists provided a beautiful arch of flowers over the main entrance and decorated each pew end with a beautiful cream rose with ivy and organza ribbon.  The church window sills were filled with cream candles and there was a gorgeous low flower arrangement in front of the altar.

Nicole and John then travelled by Beauford Tourer, from London Legend, to the reception which was held in an L-shaped marquee in the garden of John's parents.

There the English & Mexican theme continued, with frozen lime, melon or strawberry margheritas and Pimms and lemonade arrival drinks, and the guests were entertained during the drinks reception by a traditional Mexican mariachi band.  Canapes were served, again a mix of Mexican and English, along with dipping bowls of guacamole and tortilla chips.

The L-shaped marquee was comprised of a welcome foyer with chill out areas, in which the bar was set up, and then off to the left was the main dining area, beautifully decorated in ivory and creams, with gorgeous arrangements of traditional English country flowers including roses and peonies in creams and pinks.  In the archway between the two areas was the white chocolate wedding cake, decorated with summer berries.

The wedding breakfast started with goats cheese and red onion marmalade tartlets and moved on to a pre-ordered choice of fillet of beef medallions with pink peppercorn sauce & dauphiniose potatoes or fillet of sea bass on a bed of crushed new potatoes and artichoke hearts.  Dessert was the wedding cake with a delicious summer berry compote and fresh cream.

After dinner, and the speeches, the mood changed and the Mexican flavour really took over.  The chillout marquee was lit up with red and orange uplighters, stunning bright hot-house flower arrangements appeared and the dividing lining wall was spectacularly ripped away to reveal a hidden black and white dance floor and swing band. 

Nicole and John had told us of a wedding they'd been to in Brazil, were the guests were able to make their own cocktails from a selection of white spirits - either rum, vodka or gin and add in fruits from the bowls on top of the bar full of berries.  We arranged for the same idea, with strawberries, raspberries and blackberries, the range of spirits and mixers and a couple of flair bar tenders thrown in!  The guests really got into the 'spirit' of it (sorry!) and a great many cocktails were sampled.

The evening food was also Mexican - steak fajitas cooked in a giant pan in front of the guests and served with soft tortillas, sour cream, guacamole, grated cheese, shredded lettuce and salsa.

The party went on until well into the night, and the next morning we were back there to clear away the debris!  John and Nicole had such a wonderful day that they have subsequently recommended us to many family and friends.

If you'd like to tailor-make your wedding day to suit any aspect of your life or heritage, then why not give us a call - our bespoke service means we can be as flexible as you need us to be, and with weddings being the investment they are, why not be sure you're paying for something you really want, unique to you?

Henley Boat Races

This weekend will be a new experience for us - we're providing the catering for the Henley Boat Races being held on the river in.... yes, you've guessed it, Henley-on-Thames.


We're going to be based in a marquee up at Temple Island Meadows, and are providing a range of yummy dishes, including roast pork baps with stuffing and apple sauce, 1/4lb homemade burgers with the works, hot dogs, carrot and sesame burgers for the veggies, and a whole host of fantastic home made cakes.  There's fruit and salads too for those more health-conscious visitors!  

In addition to the lovely food, we've got a full bar, serving draught bitter from Brakspears, who are sponsoring the event, as well as other beers and lagers, cider, wine and a few spirits.


Temple Island Meadows are up at the start of the famous Henley Royal Regatta course, and are an ideal location for any type of event.  We have catered for weddings on the site, with gorgeous marquees being provided by Henley Contracting, and with ample parking or mooring available alongside, you can choose to arrive by car or other vehicle or by boat. The venue lends itself brilliantly to either a formal sit-down meal, or something a little different and more relaxed such as a Thai banquet cooked in giant pans in front of your guests, or a barbecue.  Last year we provided a full Dubai brunch themed wedding reception with a range of Middle Eastern dishes being cooked on barbecues in an open kitchen area and then served to the guests via different buffet stations.


If you'd like further information on catering at Temple Island Meadows, drop us an email and we'll be happy to discuss your event. 

That's the way to do it!

Further to my recent blog post regarding vintage tea parties and their resurgence in popularity, take a look at this amazing post on The Pretty Blog for some real inspiration!

Quirky Tea Party - pink & turquoise decor inspiration.


Now I'm off to pretty up my plans for tomorrow's market stall decor!

The Queen's Diamond Jubilee

Now, let's face it, how many of us could cope with 60 years in the same job?  


Although there are clearly some perks to being Queen - nice houses, travel for work, extensive clothing allowance.....  


Anyway, celebrating the Jubilee seems like a great excuse for a party, and if you missed out on a street party for last year's big Royal event, the wedding, then maybe you're thinking of getting something organised for this year?  




But you don't know where to start, right?  So go along to www.thebiglunch.com, where there are some great ideas and a pack you can request which includes posters and invitations - everything you need to get the ball rolling. 

And if you want some inspiration for a theme, then why not go Best of British, or do some research and get everyone to bring a dish from each of the 6 decades.  

And don't forget the themeing - disposable bunting, plates, cups, napkins even multi tier cake stand and sandwich stands are all available to really set the mood - how about a union jack printed chocolate bar for each guest? We know just the place for these...






Let us know if you've got anything planned, and we'll keep you up to date with anything else we hear about.  Don't forget to invite us along - we'll bring the best chocolate brownies in the universe!

More tea, Vicar?!

We're very excited to be working on a new collaboration with our friends at Fuschia Design.  Fuschia provide beautiful vintage china hire and also themeing and dressing items for all kinds of events, and we're teaming up to offer beautiful vintage afternoon tea parties.

With scrumptious menus including delicious sandwiches and rolls and homemade cakes, not forgetting of course, scones, jam and cream, there's also a lovely selection of teas.


For that special occasion, or something a little more grown up, why not upgrade and include a glass of Pimms or even Champagne for your guests?


We'll be writing more about this exciting new development over the coming days, and hopefully sharing some lovely images of Fuschia's vintage china, along with some of their themeing ideas.  

Notes from the kitchen....

Snapped on a rare day off!

Head chef, Patrick has taken over the blog today...

At Thames, Catering & Events we want people to be excited about and enthused by our food.  So a lot of thought goes into the menus we produce for our clients. 

First, and foremost, it has to be what they want - we try and incorporate as many elements specifically relevant to each client as they wish. Secondly, we need to be sure we can produce it, to the best standard, at their chosen venue, which can sometimes be in a temporary kitchen in a marquee in a field!

trio of desserts

Once we've agreed a final menu, it’s onto the tasting.  Hosted at our premises in Henley, the clients are served the full menu, including canapés if required.  We take photos of the food as it is served, so that we can use those to ensure any other chefs working with us on the event can see exactly how the food is to be presented, making sure it meets clients’ expectations.

We also recommend prospective clients take up references – it’s easy for a caterer to provide a meal for two in a commercial production kitchen, but the clients’ need to be satisfied their caterer can do this in a tent in a field for 150 hungry guests!

After the tasting, there’s a break for the kitchen until the big day approaches, while Pennie keeps in touch with the clients, working on the front of house and event management aspects of the day.

prep menu showing special diets

While we do events on any day of the week, Saturday is naturally the most popular, especially for weddings. The prep menus for the week’s events will be brought to the kitchen on Monday, with all final numbers and special dietary requirements having been confirmed the week before. From these final menus, I write my prep lists, I will go through all the finer detail to ensure we haven’t missed anything important, and double check the front of house equipment orders include everything we need to serve the particular dishes. I then also compile my order lists and place all the food orders for Thursday delivery.

Once Thursday arrives, its all systems go!  For the kitchen, this is probably my busiest day as I like to get as much done as possible. Each event will have an allocated chef, who will also start the prep for whichever event they will be cooking for. Why is this?? This ensures they are familiar with their menu, and also whilst he works through his prep list, I will be able answer any questions he may have (and decipher the writing! – Pennie). The first day’s prep lists may take 6 hours, may take 14 hours, but we work until it’s all done - this is part of the job when using the freshest produce.

prepping one of our chicken main courses

Friday comes and with it more prep! Also, importantly, we go through the job stacks in our walk-in fridge and check them off against our menu. (As food is prepped for each event, we use stacks of clean, brown bread crates to separate each menu in the fridge – a ‘job stack’.) This will highlight anything we may have missed, crucially at a time when we still have time to fix any problems.

Also on a Friday, most of our hire equipment gets delivered to the site. At this stage, I’m reliant on Pennie and her team to set up the temporary kitchen and check everything is working correctly. After all, no one would want to me or the chefs to turn up on-site to produce a hot meal, only to find the ovens didn’t work! Once I am happy that everything is as far prepared as it can possibly be, only then will I finish for the day.

Event day arrives, and this generally means an early start, usually being at the kitchen by 6am. I generally finish any outstanding prep myself, usually having canapés to finish, desserts to garnish and bread to cook. Again, we check the menu against the food loaded on the job stacks.

Why this obsession with constantly checking?? Well, sometimes some of our jobs are over 40 miles away - too far to be coming back to get something if we’ve forgotten it! Also, we don’t want to disappoint our clients, and making it as seamless and stress free on our side as possible means we can do the best job towards making their big day really special.

job stack in a catering tent

So, it’s into the van and off to site, Once there, it’s all hands on deck to get the food unloaded and into the fridges, and then the magic starts! Service can be a very stressful time in the catering tent (!! - Pennie), but more so if you’re not organized, so that’s another reason why we pay a lot of attention to the finer detail.

If the menu includes a cold starter these will be plated just before service starts and will have the final dressing as the waiting staff take them to the guests’ tables. Once we’re happy the kitchen is ready to go with the next course, the starters are cleared and we start sending out the main dishes.  This is a carefully choreographed process with the service teams working closely with their chefs to make sure all the hot dishes goes out still hot, on hot plates, presenting all this carefully prepared food in it’s best possible light.  Once the main course is served, it’s down to the chefs to get the cold desserts plated up, and again these have final dressing as they go out to the tables.

All in all, service of a three course meal will usually last for 2 hours and is very satisfying once finished and it has all run smoothly.

cooking giant paella

Often a wedding party will have more food in the evening, this may be a hog roast, or even a curry cooked in front of the guests. This is my favourite way of cooking as it allows the guests to interact with me and talk about the dish I am serving and also gives me chance to gauge feedback about the wedding breakfast.

Then comes the hard bit. By this point, we’ve often been on our feet for around 12 hours, but we now need to start breaking the temporary kitchen down so that the hire equipment can be collected on the Monday morning. Our van will also need to be loaded with the equipment we have brought with us to be taken back to the kitchen and unloaded.

Around 16 hours after we started, the kitchen is locked up and it’s time for the chefs to head home.  This is common during the summer months as Pennie and I like to work on every job we have booked, giving the client a recognizable point of contact for the day. 

Sunday is clean down day. The kitchen, all the equipment & the van will be cleaned down in preparation for the coming week.  And on Monday, the cycle starts again.

Days off?? These are at a premium during our summer season, although we try to make it up during October and November, once the season ends.

As I hope you can see, Pennie and I put a great deal of effort into making our clients’ event days special.  We believe this personal commitment is the extra added value that distinguishes us from other caterers.  We hope you’ll come to believe this too, as you book us for your next big event!

Thanks for reading

5 things to consider when choosing a caterer

For the majority of our clients, contacting us about their big event is the first time they've ever dealt with a caterer.  Not to mention the fact that with the kind of investment a wedding represents, for example, it's always wise to get more then one competitive quote. It's a daunting prospect with all the different types of menus and quotes, so here's a few things to think about.


1) Are they genuinely like for like quotes?

So you've narrowed down your food choices so that in theory your potential suppliers are quoting on a like for like basis.  Before you make a decision based purely on price, arrange a tasting with the chosen short listed caterers, and make sure the food quality and presentation styles are the same.

If the companies you're looking at are of similar size and market area, there will be a reason why one is several hundreds of pounds cheaper and it could well be the standard of the ingredients they use.  Remember, budgets notwithstanding, you get what you pay for.


2) Added value

Once you've worked out the quotes all include the same equipment, staff, and other fixed costs, find out what extras the supplier will be giving you that you're not being 'charged' for.

For instance, when you want a meeting, how flexible are they on times and places, and how many times will they be willing to meet you?

Equally, how willing are they to provide additional advice about elements of the day, particularly if it affects their profit margin.  For example, if you're about to invest time and money in sourcing vintage crockery for your wedding for 150, will they be willing to provide you with a list of what you need, and advise you whether items will be suitable for the use you're planning?

Can they recommend additional suppliers, such as florists, bands, venues etc, and at what stage of the process will they offer that advice - from the beginning or strictly once the contract's signed?


3) Flexibility of menu

Weddings and events are undoubtedly expensive things!  When you're working with the caterer to decide a menu are you getting what YOU want, or are they telling you what you can have?

Obviously there are parameters within which everyone has to work, such as budget, venue restrictions, practicality of producing the finalised menu for 200 guests in a tent in the middle of a field!

But that aside, if you want to incorporate elements into the day, such as the national dish of your fiance's Finnish homeland (yes, we've done that!), how willing are your short list to let you do that?


4) Event Management

Many caterers will say an event manager is included in your quote, but make sure you find out just how broad the service is - is it just where the food service side is related, or will it cover other things?

For instance will they make sure all your other suppliers have their mobile number so if the band gets lost on the way to the venue, none of your wedding party has to interrupt the enjoyment of the speeches to go and deliver directions? 

What happens if someone runs over the cable to the portaloos, and suddenly they stop working?  Will the event manager deal with that discreetly so you never even know about it, or will one of your ushers be crawling through the flower beds in his rented morning suit trying to find the problem...?  


5) References

Tastings are fantastic - we recommend them to all our potential clients as it makes a huge contribution to establishing a warm working relationship.

However, any caterer should be able to produce a menu for two in their production kitchen.  The big question is whether they can do that for 80 in a village hall with no kitchen facilities.

Ask them for contact details for previous clients who have had similar events and menus to yours and do take up the references.  (Bear in mind, of course, they are going to give you the names of clients they know they did a good job for!)